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What was once a
vision is now reality – all information at your fingertips
instantaneously. No more filing cabinets, no more hunting for
a document that was incorrectly filed, no more researching, no
more copying, no more wasting time and no more frustration.
Instead you save time and money and at the same time you
increase efficiency.
Every document is fully integrated into the system and
accessible when and where you need to see it. Documents
and records can be sent to customers, vendors or personnel by e-mail,
fax, or can be viewed on the Web with a simple
keystroke without having to open new programs or walk to the
fax machine.
Now you too can harness the power of the latest technologies
such as XML and the Web to enable seamless
integration with your customers and vendors. Process documents
such as invoices, purchase orders, acknowledgements and much
more while avoiding VAN charges and difficult EDI
implementations.
Document Imaging
Customer documents are directly linked to customer files. You
can store contracts, correspondence, discount sheets or
anything relevant to your customer. Seamless integration will
provide instant access to a customer tax-exempt form while
doing all other work on your PC.
Product specifications or images are linked directly to your
product file that your customer service department uses every
day. Now, with one click of the mouse they can access this
information and fax it directly to the customer so a decision
can be made.
Proof of delivery signature copies are linked directly to
their respective invoices. When a customer inquires about a
bill or delivery, instantaneously you can see who signed for
it and fax it directly to the customer. Issues are resolved
without leaving your chair. Think of the productivity gains,
reduced stress levels and better customer service you will be
able to provide.
MSDS (Material Safety Data Sheets) can be directly linked to
your products. You can automatically generate MSDS as required
based upon shipping. You also have the ability to fax MSDS
sheets from your computer to a customer when requested.
Vendor invoices and all supporting documents can be scanned
and digitally stored for payable history. Reduce your vendor
files by using imaging to link payables to purchase orders.
Address questions on payments without having to retrieve
physical documents from filing cabinets or storage.
Document Delivery
Reduce your expenses, improve efficiency and increase customer
satisfaction by distributing invoices and other documents
digitally. All of your
customers and vendors want and need their paper work reduced
by requiring you to providing the traditional documents in a
digital format. Everyone wants it done, however, everyone
wants it done in a different way.
Now take advantage of these time and cost saving
technologies by easily and painlessly sending documents by
e-mail, fax, web posting, XML, flexible file format or EDI.
UBS supports a wide range of integration with existing
partners and has the ability to interface with any partner no
matter what the requirements or format.
Currently, integration takes place using non-EDI
protocols with the follow partners:
• Afflink
• Georgia Pacific
• International Paper
• Network
• And More…
Invoice and Statements By Fax or E-mail
No longer do you need to fold and stuff invoices. Eliminate
postage charges. It's simple, seamless, automatic and very
cost effective.
Eliminate costly printing, stuffing and mailing of statements.
Automatically, fax or e-mail statements to your customers at
night if you chose to designate a customer to receive that
form of communication.
Web Posting
Customers want information but they don’t want to wait
around for it. It is
easier for them to put off paying an invoice if they know they
will have to “waste” time getting to a customer service
representative. There
are times that your customers may need to know something but
it is not during normal business hours.
Integrated Relationship
Management or CRM allows you to provide the information to
them 24 x 7 easily and securely over the Internet. Your customers, management and sales team can view order
status, invoices, proof of delivery with captured signature,
account receivable information, real time pricing, product
information, and historical information on account activity
and usage.
Traditional EDI and Internet EDI
We support a full range of transactions sets and trading
partners integrated seamlessly with your Paper Master Distribution
Management System. Communication
protocol using the traditional VAN or the Internet Protocol
are supported depending upon what your trading partner is able
to do or may require.
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Company Overview