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| What was once a vision is now reality – all information at your fingertips instantaneously. No more filing cabinets, no more hunting for a document that was incorrectly filed, no more researching, no more copying, no more wasting time and no more frustration. Instead you save time and money and at the same time you increase efficiency. |
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| Every document is fully integrated into the system and accessible when and where you need to see it. Documents and records can be sent to customers, vendors or personnel by e-mail, fax, or can be viewed on the Web with a simple keystroke without having to open new programs or walk to the fax machine. |
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| Now you too can harness the power of the latest technologies such as XML and the Web to enable seamless integration with your customers and vendors. Process documents such as invoices, purchase orders, acknowledgements and much more while avoiding VAN charges and difficult EDI implementations. |
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| Customer documents are directly linked to customer files. You can store contracts, correspondence, discount sheets or anything relevant to your customer. Seamless integration will provide instant access to a customer tax-exempt form while doing all other work on your PC. |
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| Product specifications or images are linked directly to your product file that your customer service department uses every day. Now, with one click of the mouse they can access this information and fax it directly to the customer so a decision can be made. |
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| Proof of delivery signature copies are linked directly to their respective invoices. When a customer inquires about a bill or delivery, instantaneously you can see who signed for it and fax it directly to the customer. Issues are resolved without leaving your chair. Think of the productivity gains, reduced stress levels and better customer service you will be able to provide. |
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| MSDS (Material Safety Data Sheets) can be directly linked to your products. You can automatically generate MSDS as required based upon shipping. You also have the ability to fax MSDS sheets from your computer to a customer when requested. |
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| Vendor invoices and all supporting documents can be scanned and digitally stored for payable history. Reduce your vendor files by using imaging to link payables to purchase orders. Address questions on payments without having to retrieve physical documents from filing cabinets or storage. |
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| Reduce your expenses, improve efficiency and increase customer satisfaction by distributing invoices and other documents digitally. All of your customers and vendors want and need their paper work reduced by requiring you to providing the traditional documents in a digital format. Everyone wants it done, however, everyone wants it done in a different way. Now take advantage of these time and cost saving technologies by easily and painlessly sending documents by e-mail, fax, web posting, XML, flexible file format or EDI. |
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| UBS supports a wide range of integration with existing partners and has the ability to interface with any partner no matter what the requirements or format. Currently, integration takes place using non-EDI protocols with the follow partners: |
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- Afflink
- Georgia Pacific
- International Paper
- Network
- And More…
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| Invoice and Statements By Fax or E-mail |
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| No longer do you need to fold and stuff invoices. Eliminate postage charges. It's simple, seamless, automatic and very cost effective. |
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| Eliminate costly printing, stuffing and mailing of statements. Automatically, fax or e-mail statements to your customers at night if you chose to designate a customer to receive that form of communication. |
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| Web Posting |
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| Customers want information but they don’t want to wait around for it. It is easier for them to put off paying an invoice if they know they will have to “waste” time getting to a customer service representative. There are times that your customers may need to know something but it is not during normal business hours. Integrated Relationship Management or CRM allows you to provide the information to them 24 x 7 easily and securely over the Internet. Your customers, management and sales team can view order status, invoices, proof of delivery with captured signature, account receivable information, real time pricing, product information, and historical information on account activity and usage. |
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| Traditional EDI and Internet EDI |
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| We support a full range of transactions sets and trading partners integrated seamlessly with the UBS Distribution Management System. Communication protocol using the traditional VAN or the Internet Protocol are supported depending upon what your trading partner is able to do or may require. |